November 14, 2023 GSPOA Board Meeting --                             (Zoom)                                                     MINUTES—DRAFT

I. Meeting to order--Glenn  6:00pm.

II.  Roll Call--Ellen Kahn

Glenn , Alex, Bette, John, Greg, Jamie, Ellen

We have a quorum.

III. Approval of Minutes from last meeting

Bette moves to approve, Jamie seconds, all in favor say. Motion Carries unanimously.            

IV.  Committee Reports and Ongoing Items

       A.  Finance--Bette 

             1.  Monies

                   Checking----$ 12,327.88 (in 2                                     checking accounts)                                   Reserves—-

                    Road & Gen. Maint--$ 17,726.04

                        Water-----$ 21,284.25

                2.  P & L

We are over budget $1,000 +, we are expecting invoices from Environmental. They are directed to send the invoice to CCM. We’d like to pay out in November.

$10,000 out of Water Reserve ($6K for wireless, $4K for the new electrical). Bette will tell CCM to transfer from water reserve.

                3.   2024 Budget Progress

Jamie moves to approve the budget attached to the agenda, John seconds. Motion carries unanimously

                4.   Bookkeeper

CCM ended the contract with Gana Sita, by end of the year. We need a bookkeeper by January. 

Cashiers Bookkeeper $200 per quarter, will ask her to support.

IPM bid on support of the POA. 

Emergency Text Tree and Email – Mass email and mass text – Greg to research. Get a phone tree/text tree and tank red-light alert.

Action:

- Have Bette to ask CCM to extend for a quarter.  

- Alex ask Heather to take us on if CCM $200 per qtr and $40 hr for extra

       B.  Architectural -- Jamie

                1.  Rules to new owner, Jamie has                         given him Henderson)access to                          website.

                   - David and Martina Henderson                            bought  Hamilton home .

                   - Andy and Jean Thompson have                         contrary  on Cox home. 

                2.  Dog run/fence-asked about by                           Henderson       

- Jamie – submit his plan to the architectural – style, material, utility locate, identify water line, outline of where he plans on putting it. Lot line he shares with the Griers holds the water. Committee will review quickly.

       C.  Governance--John 

                1.  Ullmann/GS Road Agreement

                     Motion to approve the agree-                              ment.  Alex 1st, second by John.                       Motion carries unanimously.

                2.  Covenant & Bylaws update/Feed-                      back  

                     Still working through this – send                        comments to John M. 

                3.  Cedar Creek Management  is                              discontinuing Jan. 1, 2024.   

                4. Monahan Agreement Glenn to                           take the changes regarding water                       and fees and costs related  to him.

          D.  Infrastructure--Alex 

                1. Roads   - Defer?

                2. Water – Defer?

                3. Next step in #2 water testing

                   Motion to approve excavation at                       base of tank to evaluate system.                         Glenn, second Jamie. 

                  Discussion: Please get the bill in by                   end of year.                                                         All in favor. Motion carries unani-                     mously.  

                 We are creating schematics of the                       system as we find out more about it.

                 4.  Hydrologist Report – Defer?

                 5. New sensors are installed &                              working well   

       E.  Secretary -- Ellen— Defer All to next                       Agenda

                    1.  Draft of Minutes Annual Meet -                          ing.  

                     2.  Street & Address #s on                                       Directory

V.  NEW BUSINESS

       A.  New Homeowner/s 

       B.  Schiltz home for sale

       C.  Rybert--Nov 13th- 1st Cashiers                         Meeting —Jamie gave report  

 VI.  Date, Time, & Place for December. TBD

Motion to adjourn Glenn, Bette 2nd.  8:21pm

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