October 3, 2023 Minutes-- GSPOA Board Meeting

                ZOOM                              6:00pm

I.  CALL TO  ORDER--  TIME 6:00pm

II.  ROLL CALL    

      Glenn Ullmann

      Alex Ingols

     John Murphy

     Jamie Moran

     Greg Ferrin

     Bette Crowder

     Ellen Kahn

     Quorum achieved

III. APPROVAL OF MINUTES FROM Aug. 8th

     Motion by Bette, 2nd by Alex, unanimously agreed

IV. COMMITTEE REPORTS AND ONGOING ITEMS

  A.  FINANCE -- Bette--(figures are for the end of  August, because no Sept.  figures yet from Marvetta)

1. Monies

 Checking-- $  15,564.74

Reserves

Road & Gen. Maint.--$  17,715.67

Water------------------- $  21,271.80

2.  P&L Report & Balance Sheet Attached--this month & year to date,

3.  2024 Budget Work

                         Glenn will get baseline budget (known expenses).  Will then add a list of both crucial and ‘wish list’ of future projects and costs.  Alex, Jamie and Glenn will capture unintended infrastructure expenses, aiming to send out a proposed budget for board consideration by end of October.  Once approved by Board needs to be sent to GSPOA for approval by end of year. Send "wish list" ideas to Glenn.

B. ARCHITECTURAL---Jamie

1.  Motion to adopt proposed Fee Schedule dated June 2023.  Glenn 1st, Alex 2nded, All in favor.

2.  We will reiterate in July (annual meeting) that  Members MUST go to ARC BEFORE beginning any work needing permits.

C. GOVERNANCE--John

1.  Covenants will be voted on 1st because of membership definition. Board should be 100% first before association vote.  John will get clarity for who has to sign consent.  New revision will terminate previous Covenants.  Cox has signed consent and it is being sent to Jackson County to be recorded.

2.  Discussed contiguous vs separated lots.  Rule now is Board has to OK to separate a contiguous lot if it is not separated on the plat. Need ideas on how association should resolve if a homeowner decides they want to separate a contiguous lot because it can be done pretty easily at the court house.  

3.  New Ullmann property (previous Schiltz lot by Cox) --working on Road Agreement.  Property is NOT in GSPOA but does use the roads to access so should be subject to road maintenance and assessments.  Goal is to prevent any conflicts at a later date.  Glenn will also ask Coward if non-members can be assessed for road access.

D.  INFRASTRUCTURE--ALEX

1.  Roads--graveled roads re-graveled

2.  Water

a.  Radios have been installed

b.  Hydrologist Report and walk through with Dave Bryant, Mark Teague (Environmental) and Alex and Glenn.  Updating schematic and to do list for water system.

c.   New Water Testing--Uranium & Flow

E.  SECRETARY--Ellen

1- Directory-enlarged and on 2 pages

2- Minutes of Annual meeting--Will be sent out to Board to approve/disapprove as a  draft, to be   formally completed at next annual meeting. Will be on website so others can contact Ellen to adjust (as Draft).

V.  NEW BUSINESS

A.  POA  Collaborative Meeting- Aug. 14th-Jamie reported

B.  DCR & Rybert--Raising funds, including from GS.  Hearing scheduled for Oct. 18th & 19 (since rescheduled to November 13 and 16).

VI.  DATE, TIME, AND PLACE FOR NOVEMBER MEETING 

Let Glenn know which day is better, Nov. 7th or 14th, both Tuesdays.

Zoom or at Alex's office.  TIME-- 6:00pm

VII.  ADJOURN--     Time  7:28pm